Fax action

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[edit] General

  • If you have the power, put off-white (cream, canary) paper in the fax machine. You'll be amazed at how much easier it is to find that fax that someone sent you when you're looking through the giant pile of crap covering your desk.--J.T. Boofle 00:02, 5 Apr 2005 (EDT)
    • Most of the faxes we receive are junk so it might be better to use a stack of coloured paper which has only been used on one side.
  • Keep a file folder full of blank fax cover-sheets at your desk (again at the front of the tickler-file hanger). When you need to send a fax, fill in the fax-sheet by hand. It works much faster than opening up the word processor and tabbing around to the various fields since there isn't that much data that needs to go on a cover sheet. --Egoodwin 00:09, 25 Mar 2005 (EST)
    • I regularly send faxes to my boss when he works at home so have it set up as a template with two autofill prompts in Word, "number of pages" and "short message". Open up as "New...", type at the two prompts and print off. --Sophia 17:26, 17 Apr 2005 (EDT)

[edit] Fax / Email

  • Consider using Unified Messaging (directory of service providers). Features are noted below. --gochess
    • For receiving faxes, the provider usually provides a unique fax number.
      • This eliminates the need for your own dedicated land line.
    • Their server replaces your fax machine.
      • Thus there is no maintenance or space required at your place.
    • Faxed pages are converted to an e-format (usually PDF or TIFF), then sent to your email address.
      • Thus you can read your faxes anywhere in the world, that is, no waiting around at some fixed physical location.
    • Get notification on your phone; see Phone_hacks.
    • Emailed fax messages can be readily forwarded.
    • Simple to archive -- without any paper involved.
    • Fax messages in PDF format can be easily converted via OCR software to an editable format.
      • Basically, scanning of faxed paper is completely eliminated.
    • Service availability varies across providers in regards to sending faxes. Usually one sends an email (with or without attachment) addressed to a phone number.
    • Problematic: getting authentic signatures.
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